My Expenses
Here you can view and manage your own expense reports — for example travel costs, entertainment expenses, or other costs you paid for SELLERLOGIC. You create a report, add individual items with receipts, and submit the full report for approval.
What can I do here?
- See an overview of all your expense reports, filterable by status
- Create a new expense report (title, description, currency)
- Add, edit, or delete individual items (expenses) within a report
- Upload a receipt (image or PDF) for each item
- Edit the report's header details while it is still a draft
- Submit a completed report for approval
Step by step
- Create a new expense report: On the overview page click "New expense report", enter a title, optionally a description, and the currency, then save. You are taken straight into the newly created report.
- Add items: In the detail view click "Add item" and enter a title, amount, currency, and expense date.
- Upload a receipt: For an item without a receipt, click "Submit receipt" and choose an image or PDF file.
- Submit: Once at least one item has been entered, click "Submit" and confirm the safety prompt. After that the report can no longer be edited until a manager makes a decision.
Fields explained
| Field | Meaning | Notes/Impact |
|---|---|---|
| Title (report) | Name of the entire expense report | Required, max. 200 characters |
| Description (optional) | Free text for the report | Optional, max. 2000 characters |
| Currency | Currency of the report or item | Choice of EUR, USD, GBP, CHF |
| Status | Current processing state of the report | See "Values & status" |
| Total amount | Sum of all items | Calculated automatically from the items |
| Submitted at | Date of submission | Only set once submitted |
| Title (item) | Title of the individual expense | Required, max. 200 characters |
| Category (item) | Expense category of the item | Displayed, but cannot be selected in this view — shows as "—" if none is set |
| Amount (item) | Value of the individual expense | Must be greater than 0 |
| Expense date | Date the expense was incurred | Required |
| Receipt | Uploaded receipt/invoice as an image or PDF | Shows as a file link once uploaded |
Values & status
Expense report status
| Value | Plain-language meaning | What happens then |
|---|---|---|
| Draft | The report has not been submitted yet | You can freely edit header details and items, add or delete them |
| Submitted | The report has been handed over for review | No more editing possible; a manager reviews the report |
| Approved | A manager has approved the report | Payment is prepared |
| Rejected | A manager has rejected the report | No automated follow-up action is provided in this view |
| Paid | The amount has been paid out | Process complete |
FAQ
Why can I no longer edit my report?
Once a report has been submitted (status "Submitted" or later), all editing functions are hidden. Only reports in "Draft" status can be changed.
Why is the "Submit" button greyed out?
A report needs at least one item before it can be submitted.
Can I withdraw a report that was already submitted?
This is not possible from this page.
What file formats are accepted for receipts?
Images or PDF files.
Can I set the category of an item myself?
No, this form has no field to choose a category — the category is only displayed if one has already been set.