Knowledge Base

Audit Trail

The Audit Trail records who changed what in employee data, and when - for example a corrected working time, a new bank account, or an updated tax ID. It lets you trace which change was made, at what time, and by whom.

Currently logged are time tracking (every change, including clock-in/clock-out, approving and reopening a month) and employee master data (create, update, terminate). The remaining HR areas are being added step by step; while an area shows no entries yet, that is not a filter at work.

Rebuilt excerpt of the view: /hr/audit

What can I do here?

  • See key numbers for the last 30 days at a glance (number of changes, most common area, most common action)
  • Filter the log by area, action, and date range
  • Open a single log entry and compare the old and new value in detail

Step by step

Find changes for a specific area

  1. Open Audit Trail.
  2. In the "All Areas" filter, pick the area you want, e.g. "absence" or "bank_info".
  3. Narrow further with the action and date range (from/to) filters if needed.

View a single change in detail

  1. Click the entry you want in the list.
  2. The side panel shows employee, area, action, the changed field, old and new value, who made the change, the timestamp, and — if recorded — the IP address.

Fields explained

Field Meaning Notes/Effect
Employee The person whose data was changed —
Area Data area of the change See the value list below
Action Type of change See the value list below
Field The specific data field that was changed Only populated for single-field changes
Old Value / New Value Values before and after the change Only populated together for "update" actions
Changed By The person or system that made the change —
Change Type Whether the change was made by an admin, by the employee themselves, or automatically by the system —
Timestamp Date and time of the change —
IP Address IP address the change was made from Only present when captured at the time the entry was written

Values & statuses

Area

Value Meaning
employee Employee master data
contract Employment contract
absence Time off
time_entry Time-tracking entry
bank_info Bank account
insurance Insurance
tax_info Tax data
emergency_contact Emergency contact
id_document Identity document
permit Residence/work permit
qualification Qualification
language Language skill
report Report

Action

Value Meaning
create A new record was created
update An existing record was changed
delete A record was deleted
approve A request was approved
reject A request was rejected

Frequently asked questions

Can I edit or delete a log entry?
No. The audit trail is read-only — it exists purely to provide traceability and can't be changed from this page.

Why do some entries not show a "field"?
Not every action relates to a single field — for example, creating or deleting an entire record doesn't log an individual field.

How far back does the log go?
The stats at the top (changes, most common area, most common action) cover the last 30 days. The list itself can show older periods using the "from"/"to" filters.

Does every change in the system automatically create an entry?
Not everywhere yet. Time tracking and employee master data are logged in full; the remaining HR areas are being connected one after another. An empty area therefore does not mean nothing was changed there - it means logging has not reached it yet.