Knowledge Base

Locations (HR)

Here you maintain your company's physical and virtual workplaces — from office locations to purely remote-run teams. Each location can be assigned to a legal entity and serves as a reference point for employees, time zones and contact information.

Rebuilt excerpt of the view: /hr/locations

What can I do here?

  • See all locations as a list, with address, associated legal entity, type (on-site/remote) and employee count
  • Search by name and filter by location type (on-site/remote)
  • Create a new location
  • Edit or delete an existing location

Step by step

  1. Create a new location: Click "Create", enter a name, optionally assign a legal entity, and provide address, time zone, phone, email and capacity (number of workstations). If it is a purely remote location, enable "Remote".
  2. Edit a location: Click an entry in the list, adjust the fields, and save.
  3. Filter by type: Use the "All types / On-site / Remote" dropdown to narrow the list.

Fields explained

Field Meaning Notes/Effect
Name Display name of the location Required
Legal entity Company the location is assigned to Optional
Remote Marks a purely virtual location with no physical address Changes the icon and badge in the list
Street / City / ZIP / State / Country Address of the location Country as a code, e.g. "DE"
Time zone Time zone of the location Default "Europe/Berlin"
Phone / Email Contact details for the location Optional
Capacity Number of available workstations Optional, numeric
Employees (column) Number of employees assigned to this location —

Values & statuses

Location type

Value Meaning What happens
On-site Physical location with an address Shown with a house icon in the list
Remote Purely virtual location with no fixed workplace Shown with a globe icon in the list

Frequently asked questions

What is a location's time zone used for?
It helps display working hours and appointments correctly for employees at that location.

Do public holidays depend on the location?
Holidays are managed separately via holiday calendars (country/state) and assigned to employees — the exact relationship between a location and a holiday calendar is not part of this page (see Calendar & Holidays).

How do I assign an employee to a location?
Not on this page - in the employee profile, "Position" tab (see Employees). There you pick the location and, if one exists, the work area within that location.