Custom Fields
Sometimes SCS's standard fields aren't enough to capture everything your company needs. Here you create your own additional fields, which then appear, for example, in the employee profile, on candidates, contracts, departments or positions.
| Field Name | Field Key | Resource Type | Field Type | |
|---|---|---|---|---|
| External staff number | ext_staff_no | Employee | Text | iRequired |
| Preferred start date | preferred_start | Candidate | Date | |
| Legacy cost centre | legacy_cost_center | Department | Text | •Inactive |
/hr/custom-fieldsWhat can I do here?
- View all existing custom fields, grouped by the area they belong to
- Search by name/key, and filter by area and field type
- Create a new field: name, type, area, required yes/no
- Edit an existing field (name, description, required flag, display order) or deactivate it
Step by step
- Create a new field: Click "Create field", choose the area (e.g. Employee) and field type (e.g. text, number, date, select), give it a name, and mark it as required if needed. Area, key and field type can no longer be changed after creation.
- Edit a field: Click the pencil icon on the desired field in the list. Only name, description, the required flag and the display order can be changed.
- Deactivate a field: Click the trash icon. This does not permanently delete the field — it marks it as inactive (see "Frequently asked questions").
- Find a field by area/type: Narrow down using the dropdown filters at the top, or use the search box.
Fields explained
| Field | Meaning | Notes/Effect |
|---|---|---|
| Name | Display name of the field | Shown wherever the field later appears |
| Key | Technical, unique identifier | Automatically derived from the name |
| Area | Where the field appears (see values below) | Determines e.g. whether it shows up on the employee profile; only selectable when creating |
| Field type | Kind of input (see values below) | Determines how the field looks in the form; only selectable when creating |
| Required | Whether the field is mandatory when filling in the form | — |
| Display order | Controls the sort order of multiple fields in the same area | Numeric value |
| Active/Inactive | Whether the field is currently in use | Deactivated fields still appear in the list, marked with an "Inactive" badge |
| Description | Additional explanation of the field | Optional |
Values & statuses
Area (resource type)
| Value | Meaning | What happens |
|---|---|---|
| Employee | Field is intended for the employee profile | Shown in the field list under the "Employee" group |
| Candidate | Field is intended for candidates | Shown in the field list under the "Candidate" group |
| Contract | Field is intended for contract data | Shown in the field list under the "Contract" group |
| Department | Field is intended for departments | Shown in the field list under the "Department" group |
| Position | Field is intended for positions | Shown in the field list under the "Position" group |
Field type
| Value | Meaning | What happens |
|---|---|---|
| Text | Free-text entry | — |
| Number | Numeric value | — |
| Date | Date picker | — |
| Select | Choose one option from a list | — |
| Multi-select | Choose several options from a list | — |
| Boolean | Yes/No toggle | — |
| URL | Web address | — |
| Email address | — |
Frequently asked questions
Where do I see a custom field after creating it?
This page defines the field itself (name, type, area). Whether and where it actually appears as a fillable field on the relevant screen (e.g. the employee profile) depends on how far that screen has been built out to display it.
What happens when I click the trash icon?
The field is not permanently deleted — it is only marked inactive ("deactivated"). It stays visible in the list (with an "Inactive" badge), and any values already captured are kept.
Can I change the area or field type later?
No. Area, key and field type can only be set when creating the field. When editing an existing field, you can only change the name, description, required flag and display order.