Gender Pay Gap Report

The Gender Pay Gap Report page lets you create and publish pay transparency reports: how do the average salaries of men and women in your company compare? The reports help you make pay differences visible, track them over time, and keep the requirements of the EU Pay Transparency Directive in view.

What can I do here?

• Create new reports for any reporting period (the Reports tab)
• Generate a report — the system automatically evaluates the salaries of all employees employed during the period
• Publish finished reports, which freezes them
• Examine a report's results in detail: key figures, department breakdown, and EU compliance data (the Current Analysis tab)
• Track how the gap develops across multiple reports (the Historical Trend tab)

Step by step

Create and generate a report

1. On the Reports tab, click New Report.
2. Enter a Report Name and choose the Period Start and Period End (pre-filled with the current calendar year). Click Create — the report appears as a draft.
3. In the report's row, click Generate. The system finds all employees who were employed during the period and calculates the pay differences. The report then moves to Completed.
4. Click the report's row to select it, then switch to the Current Analysis tab to view the results.

Analyze the results

1. On the Reports tab, select a generated report (click the row or the eye icon View).
2. Switch to the Current Analysis tab. You'll see the employee counts by gender, the Mean Gender Pay Gap and the Median Gender Pay Gap, the Department Breakdown as a chart and table, and the EU Pay Transparency Directive section with pay quartiles.

Publish a report

1. The report must have the status Completed.
2. Click the Publish icon in the report's row.
3. The report then shows as Published and can no longer be changed or deleted — it is frozen as the official record.

Track the trend over time

1. Switch to the Historical Trend tab.
2. You'll see the Mean Gap Change and Median Gap Change (in percentage points) between the oldest and the newest report, plus the Historical Trend chart and a table of recent reports.

flowchart LR
    A[Draft] -- "Generate" --> B[Calculating]
    B -- "success" --> C[Completed]
    B -- "error" --> A
    C -- "Publish" --> D[Published]
    A -- "Delete" --> X[deleted]

Fields explained

Values & status

Status

FAQ

Why do some departments show no gap value?
To protect privacy, gap values are hidden for groups with fewer than 5 men or fewer than 5 women. Otherwise individual salaries could be inferred from the value. The group size is then only shown as "<5".

What does a positive or negative gap mean?
A positive value means: men earn more on average. A negative value means: women earn more on average. At 0% there is no difference. The arrow icons and the note beneath the value indicate the direction.

What's the difference between the Mean Gap and the Median Gap?
The Mean Gap compares average salaries — a few very high salaries can distort it strongly. The Median Gap compares the "middle" salary (half earn more, half earn less) and is therefore more robust. Together the two give the fuller picture.

Can I still change or delete a published report?
No. Published reports are frozen. If the underlying data has changed, create a new report for the same period and generate it.

Which employees are included in the calculation?
All employees who were employed during the chosen period — that is, hired before the period's end and not departed before its start. Employees on probation or on extended leave are also counted.

What does "Action Required: Yes" mean?
The Mean Gap or the Median Gap exceeds 5%. That's a signal to look more closely at your pay structure — for example using the Department Breakdown and your salary bands.

Related topics

• Salary Bands
• Compensation
• Payroll