Vendor KYC Screening

This page is used to screen and approve third-party vendors who want to sell on a SELLERLOGIC marketplace. "KYC" stands for "Know Your Customer" — an identity and business check that ensures a vendor is trustworthy before they are admitted.

What can I do here?

• View an overview of all vendors with their KYC status, risk tier, risk score, PEP/sanctions check, and document status
• Search by vendor name or email and filter by KYC status
• See key metrics: total vendors, open reviews, high-risk vendors, sanctions list hits, and open second reviews (four-eyes principle)
• Open a vendor's detail view: master data, risk assessment, uploaded documents, and the full audit trail
• Mark individual documents as verified or rejected
• Approve a vendor or reject them with a reason

Step by step

1. Review a vendor: In the list, click "Review" to open a vendor's detail view. There you see country, risk tier, risk score, PEP check, sanctions check, and the next review date.
2. Check documents: Review the uploaded documents (e.g. trade register extract, ID document, UBO declaration, proof of bank details) and mark each individually as "Verify" or "Reject".
3. Approve or reject: If everything checks out, approve the vendor. If there are discrepancies, reject them with a reason. Vendors in the higher risk tier (Tier 3+) require a second, independent review (four-eyes principle) before final approval.

Fields explained

Values & statuses

KYC status (vendor_kyc_status)

Risk tier (vendor_kyc_tier)

Document status (vendor_kyc_document_status)

Frequently asked questions

What does "four-eyes open" mean in the key metrics?
It shows how many Tier 3 or higher vendors are still waiting for a second, independent review before they can be finally approved.

What do I do if there's a sanctions list hit?
The page shows a clear warning in that case. The vendor may not be approved without manual clarification — review the case carefully before making a decision.

Can I reject a single document without rejecting the entire vendor?
Yes, each document can be independently marked as verified or rejected.

How the risk score is calculated

The Risk value is a number from 0 to 100. The higher the number, the higher a vendor's assessed risk. In the list you see the value as a coloured bar with a number; in the detail view as "… / 100".

SELLERLOGIC divides the value into three fixed bands:

• From a value above 60, a vendor counts as high risk. Their row is highlighted red, and they are counted in the High risk metric at the top of the page.
• In the list, vendors with the highest risk score appear first within the same status, so the most urgent cases are visible first.

The score reflects the overall picture of the KYC review — in particular these details:

• the vendor's country of registration (countries with higher country risk raise the value),
• the business type and the assigned risk tier of the review,
• the completeness and verification of documents — missing documents or ones marked Rejected push the value up, fully reviewed ones bring it down.

Important: The check against PEP (politically exposed persons) and against sanctions lists is not part of this number. Both are tracked separately as their own pass/hit indicator next to the score. A hit is a standalone stop: the vendor may then not be approved without manual clarification — regardless of how low the risk score is.

The value is determined as part of the KYC review and updated on every re-review. For vendors on tier T4 – Ongoing, the Next Review field shows when the next recurring review is due; the assessment is re-examined at that date.

How to lower the risk score

Not every factor can be changed — a vendor's country of registration, for example, is fixed. But much of the rest can be improved deliberately. In order of impact:

1. Clear sanctions and PEP hits (highest priority). An open hit blocks approval entirely — no matter how low the score is. Clarify the case manually: check whether it is a genuine match or just a name coincidence, record the outcome in the audit trail, and involve the responsible compliance function if in doubt.
2. Submit and verify documents completely. Make sure all required evidence is present (e.g. trade register extract, ID document, UBO declaration, proof of bank details) and mark every reviewed document as Verified. Missing documents or ones marked Rejected raise the risk assessment.
3. Correct master data. Wrong or incomplete details about country, business type, or company name can raise the risk unnecessarily. Have the vendor correct the details and check them against the documents.
4. Choose the right risk tier. Assign the vendor to the review level that fits their business. Higher tiers (T3 – Enhanced, T4 – Ongoing) require more evidence; once that evidence is complete and verified, the overall picture is more robust.
5. Keep recurring reviews current. Carry out due reviews (the Next Review field) on time so the assessment rests on current data and the vendor does not fall to Expired.

Framed honestly: the country share of the risk cannot be "worked off". But what you can always improve is the evidence position — complete, verified documents and a clean PEP/sanctions clarification are the most effective lever for a robust, low risk assessment and an approval.

Related topics

• Supplier Management
• Sanctions Screening
• Sales Channels